Common Services Assistant

Answering the phone, directing calls to correct recipients. Monitoring embassy mailbox and directing requests to correct recipients. Greeting visitors, taking care of guest log. Assisting in organizing embassy events including receptions, cultural events, and seminars. Updating contact and supplier lists. Researching suppliers and requesting quotes as advised. Other duties may include arranging and scheduling meetings for embassy staff, draft documents and official correspondence as well as undertake other duties as required.