Office Assistant @ Elan Capital Management

Do you thrive on helping others and delivering high-quality work in a fast-paced environment? Have you been praised for your proactive and solution-oriented approach to work? If you responded YES, this position might be for you! We are looking for an Office Assistant to join Elan Capital Management's team in a permanent, full-time position. You will be working on-site at Elan Capital Management's Helsinki office, at Runeberginkatu 14-16. The role is brand new, and you will collaborate closely with the Helsinki team, consisting of 9 people, as well as the UK Office Manager and the Head of HR. Elan Capital Management is an investment manager with offices in London, Singapore and Helsinki. It is authorised and regulated by the Finnish Financial Supervisory Authority, UK's Financial Conduct Authority and the Monetary Authority of Singapore. In your day-to-day, you will ensure smooth everyday operations by managing office facilities, supplies, equipment, and vendor relationships, while also assisting colleagues with occasional questions and requests. You will manage front-of-house operations including reception, guest coordination, and meeting room setups. You will also be responsible for health and safety management for the office. Besides handling daily office operations, you will provide Executive Assistant support to the CEO by managing their calendar covering meetings and business travel. You will also handle personal private appointments, personal travel, and other confidential matters. From time to time, you will also assist HR with the onboarding process for new hires, and provide support in the absence of the UK Office Manager. This position is a match for you if you: - have a few years of experience in an office support role, preferably within a professional services organization, such as an investment company, management consultancy or law firm - previous experience with similar tasks is required. - hold a suitable degree, such as a Bachelor of Business Administration - are an independent doer with great organizational and time management skills - have proficient skills in MS Office programs - are fluent in both written and spoken Finnish and English, and have excellent interpersonal skills Elan Capital Management offers you: A pivotal role: You will assist the team with various tasks and help maintain the smooth functioning of daily office operations. A hardworking team: You will be part of a highly skilled team that is dedicated and values seamless communication and close collaboration. An international environment: You get the chance to work with a diverse group of colleagues in an international setting. Interested? If this sounds like your next career move, please send us your CV and application by 15 May 2025. If you have any questions, please contact Minjon's Senior Recruiter Olivia Yli-Pelkonen (tel. +358 40 769 5401 or olivia.yli-pelkonen@minjon.fi)!