Office Assistant, Hyvinkää

Are you organized, proactive, and someone who enjoys roles where no two days are the same and situations evolve quickly? We are looking for an Office Assistant for a fixed-term position to support the daily work of the Executive Assistant and management team at a Finnish, globally operating technology company. In this role, you will assist the leadership with a variety of administrative tasks where initiative, attention to detail, and the ability to multitask are essential. Apply soonwe will proceed as soon as we find the right person! About the role As an Office Assistant, your daily work will include coordinating the management teams schedules, organizing travel arrangements, and processing purchase invoices. You will play a key role in managing travel bookings and calendarsbooking flights and accommodations through Egencia and ensuring every detail is in order. You will also prepare travel expense reports, making accuracy and organizational skills essential to this role. Additionally, you will assist in reviewing and coding purchase invoices, so previous experience in financial administration is an advantage. Were looking for a confident and socially skilled individual who takes initiative and embraces responsibility. Success in this role requires the ability to remain composed under pressure and effectively manage multiple overlapping tasks. A good sense of humor, a proactive attitude, and a genuine interest in supporting others will make you a valuable addition to the team. You are offered -A diverse and responsible role as part of an energetic team -Opportunities to grow and learn in an international work environment -The chance to shape your workday and make it your own Work tasks -Supporting the management team in daily operations -Processing and coding purchase invoices -Preparing travel expense reports -Calendar management and coordinating appointments -Organizing travel through Egencia -Other office-related tasks We are looking for -Prior experience in calendar management, travel arrangements (e.g., with Egencia), and handling purchase and travel invoices -The ability to manage multiple tasks simultaneously and remain organized and composed in a fast-paced environment -A proactive approach and the ability to learn quickly -Fluent English skills Finnish language skills are a plus To succeed in the role, your personal skills are: -Social and energetic -Organized and detail-oriented -Proactive and self-drive Other information: -Start date: August 2025 -Duration: Fixed-term until the end of 2025 -Location: Hyvinkää, you need to visit the office at least three times a week Our recruitment process This recruitment process is handled by Academic Work and it is our clients wish that all questions regarding the position is directed to Academic Work. Lilli Halmela tai hänen kollegansa rekrytointitiimistä vastaa kysymyksiin osoitteessakrn03@academicwork.fiMainitse työpaikkakohtainen ID-numero viestissäsi: RAZK3C Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.