Specialist, Document Control

Your vision is ambitious. Just like ours. Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our companys long history and keep on leading the way to a better world. Discover your exciting roles: To provide general administrative support to the Doc Control Team, Project Director and wider project team, in our new data center project site in Kouvola, Finland. Explore your tasks and responsibilities: -To attend regularly / daily team meetings tasks involved in this include: -Preparing PowerPoint presentations / updating as required in readiness for each meeting and distributing accordingly -Taking meeting minutes and checking with attendees that all items are accurately recorded. -Distributing minutes after each meeting, following up on actions if required -Daily use of the companys Document Management System (SharePoint system) and Project Electronic Document Management System (Autodesk Construction Cloud ACC) becoming an expert in its use and a go to point for any assistance the team requires. -Managing project documentation using the ACC platform should include: -Document Upload & Organization -Permission Management -Review & Approval Workflow Management -Document Tracking & Reporting -Collaboration & Communication -Compliance & Archiving -Working with PowerPoint, Word and Excel Documents as required by team -Compiling regular reports and distributing as required. -Providing support to others in the use of the above MS packages if needed. -Liaising with subcontractors and other disciplines involved in the project as requested by the team lead / manager -Organise and manage diaries for team members -Organise external and internal meetings as directed by the team -Meet and greet visitors arriving for meetings. Ensure registration of visitors and security procedures are followed -Liaise with other Administrators and Team Assistants throughout duration of project as required -General Administration tasks to support the wider Project Teams such as: -Keeping project contact & distribution lists up to date -Manage meeting room bookings -Setting up conference calls as required -General office duties including typing letters, filing, photocopying -Act as a point of contact for EHS office queries. -Provide cover / support as required when other Team Assistants / Administrators are off -Any other duties as may be identified from time to time Show your expertises: Essential: -Fluent in Finnish -Able to work on own initiative as well as a team player -Accurate and organised methods of working -Ability to work under pressure and to tight deadlines -Experience of taking meeting minutes and accurately recording all actions. -Excellent knowledge of Microsoft Office packages Outlook, PowerPoint, Word, and Excel -Previous administration experience in similar role Highly Desirable (but not essential): -Driving Licence & own transport -Previous administration experience within Data Centers Would you like to become part of the Exyte team? We are looking forward to receiving your application.