Administration Assistant

The opportunity Are you a multitasking wizard with a passion for keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? If so, this just might be the role for you! Hitachi Energy is now looking for a proactive, organized and energetic Administration Assistant for our Business Unit Transformers in Vaasa. In this role you will become the go-to person for several important admin and office support tasks. This is your chance to play a key role in supporting and strengthen our seamless, efficient, and welcoming workplace. You will ensure smooth daily operations and support our visitors, customers and internal teams. This is a diverse and dynamic role that can offer you the opportunity to develop your skills. At the moment we are building a brand new production and technology center in the Vikby industrial area in Mustasaari. The campus, called Hitachi Energy Park, which will be completed in 2027, will consists of a new transformer factory and modern office premises. How you will make an impact - Managing general administrative tasks and office support - Organizing factory visits and company events - Internal communication - Managing several systems such as the visitor management and meeting rooms booking systems. - Supporting travel-related matters such as travel expense reports and travel bookings. - Managing internal and external mail. - Managing office supplies. - Supporting various case-by-case projects, such as updating customer instructions. - Updating sales documentation and branding materials. Your background - Previous experience in office or administrative roles. - Strong organizational and communication skills. - A proactive and customer service mindset. - Fluency in Finnish and English. - Good basic IT skills and a willingness to learn new systems. - This position requires presence in the office, but occasional remote workdays are possible.